All members of the campus community (faculty, staff, and students) must strictly adhere to the University’s Health and Safety Guidelines. These include the following:
- appropriate use of face coverings
- practicing social distancing
- restrictions on large social gatherings
The intent of these guidelines is to mitigate health and safety risks associated with COVID-19 to protect all members of our campus and surrounding communities.
To emphasize the importance of adhering to the University’s Health and Safety Guidelines, stringent sanctions and discipline will be administered for violations. While the University expects all faculty, staff, and students will be responsible and compliant members of the campus community as we navigate this academic year, any individual who violates the health and safety requirements will be met with sanctions/discipline intended to strongly address the risks their behavior creates.
The following disciplinary measures for students, student organizations, and employees serve only as a guideline and may be adjusted as needed to properly address the severity of any situation. Interim measures may be utilized to remove an individual or organization from campus.
Campus Return Requirements – To return to campus or campus activities, including class, students must complete COVID-19 Testing, COVID-19 Training, and enroll in the UA Healthcheck. Failure to complete the COVID-19 Testing, COVID-19 Training, or enroll in the UA Healthcheck will result in being denied re-entry.
The Office of Student Conduct will oversee student violations. Repeat offenders will face increasingly greater sanctions. Egregious offenders will be met with significant sanctions up to and including suspension after as little as one offense. Given the expectations for compliance and the need to mitigate risks, leniency in the implementation of sanctions will be limited.
The following is a general guideline for sanctions that, again, can be accelerated or modified as needed to address the specific situation.
First Violation— A letter will be sent to the student documenting the violation (e.g., failure to wear a face covering or practice social distancing) with a warning that future violations will warrant more significant action. The student will be required to take additional health and safety training related to COVID-19.
Second Violation— The student will receive a formal conduct charge. If found responsible, the student will receive a written disciplinary warning, which will be reflected on their student disciplinary record. The student will also be required to take additional health and safety training related to COVID-19.
Third Violation— The student will receive a formal conduct charge. If found responsible, the student will receive disciplinary probation for up to two semesters and be required to complete the Capstone Character Workshop.
**All violations after the third violation may result in suspension for up to one year.**
All students must comply with the rules related to events and gatherings. Student organizations who violate these provisions will be sanctioned. Similarly, if an improper event or gathering occurs that was not organized by a recognized student organization, conduct charges will be brought against individual students responsible for the event. Repeat offenders will face increasingly greater sanctions. Egregious offenders will be met with significant sanctions up to and including suspension after as little as one offense.
Key requirements related to student events include, but are not limited to, the following:
- There will be no large student organized events. This includes band parties, swaps, formals, out-of-town and off-campus parties or large gatherings of any kind. The guidelines for indoor events are no more than 50 individuals, with no more than 100 for outdoor events. Most importantly, attendance limits depend on the distance capacity of the space, so each event space is different and may not allow for even 50 individuals, depending on the ability to social distance within the space. These restrictions may be adjusted, up or down, if risks associated with COVID-19 change.
- Attendance restrictions for student organization events will be strictly applied, and all on-campus events, meetings, and programs held by student organizations must be registered through the Office of Student Involvement, including virtual events and meetings.
- Student organizations hosting events are required to meet with the Office of Student Involvement and other campus partners before their first on-campus event.
- All on-campus student organization events, meetings, and programs must be registered through the Office of Student Involvement. Event organizers must prepare plans to limit event attendance upon application for registration of a student organization event, including sanitation and cleaning plans. This includes, but is not limited to, the inclusion of a complete and exclusive list of planned event attendees.
- Event organizers must also capture and maintain lists of actual attendees for potential contact tracing/public health use. Organizers must designate someone for this duty
- Social distancing and mask wearing must be enforced.
Additionally, off-campus student events sponsored by, or on behalf of, student organizations are strictly prohibited, absent special approval from the Vice President of Student Life. Off-campus events, if approved, must also comply with all University, local, and state requirements.
The following is a general sanctioning guideline for violations of the student event requirements:
First Violation— A written warning will be issued to the group and the group will lose the ability to host on or off-campus student events for a designated period of time. The group’s executive officers and advisor will be required to take additional health and safety training related to COVID-19. Depending upon the seriousness of the violation regarding risk to health or safety, additional and more severe sanctions, including probation, more significant loss of privileges, or removal from campus may be imposed.
Second Violation— The student organization will be placed on probation and will lose its ability to host any events for at least the remainder of the semester. The entire student organization and its advisor will be required to take additional health and safety training related to COVID-19. Depending upon the seriousness of the violation regarding risk to health or safety, additional and more severe sanctions, including probation, more significant loss of privileges, or removal from campus may be imposed.
Third Violation— The student organization will lose all privileges for the remainder of the academic year. To the extent the organization provides food service to its members, that—and only that—may continue. Depending upon the seriousness of the violation regarding risk to health or safety, additional and more severe sanctions, including removal from campus may be imposed.
Fourth Violation— The student organization will be removed from campus for one academic year.
Campus Return Requirements
To work on campus in any capacity (part-time or full-time), all UA employees, which includes both faculty and staff, must complete COVID-19 Testing, COVID-19 Training, and enroll in the UA Healthcheck. Failure to complete the COVID-19 Testing, COVID-19 Training, or enroll in the UA Healthcheck will result in an employee being sent home without pay. If that employee does not complete the COVID-19 Testing, COVID-19 Training, and enroll in the UA Healthcheck after three business days, the employee’s employment will be terminated. Termination of a faculty member will follow the procedure set forth in the UA Faculty Handbook.
On-Campus Safety Requirements
Once an employee returns to work on campus, certain COVID-19 safety measures, such as wearing a face mask, completing the required reports on the UA Healthcheck, social distancing, etc., must be followed. If an employee fails to follow the on-campus safety requirements, the following progressive discipline by a supervisor will apply:
First Violation— Verbal Counseling
Second Violation— Written Counseling
Third Violation— Final Warning and a three-day unpaid suspension
Fourth Violation— Termination of Employment
**Employees who believe they need a medical or other accommodation to enable them to complete the steps required to return to their campus or, upon returning, comply with all mandated safety measures should address those issues with and obtain approval from their supervisor and Human Resources prior to returning to campus.